Invoice Processing at Porsche Informatik
Together with Porsche Informatik, bluDELTA supports the structured processing of international incoming invoices and the automated provision of system-ready document data.
Initial Situation
Porsche Informatik operates systems for workshops and service centers within the Volkswagen Retail Group across multiple European countries. As a result, very large volumes of incoming invoices and business documents are processed every year.
Manual handling of these documents created significant effort for data entry, assignment and verification. At the same time, the goal was to assign invoices automatically to specific business cases and further develop workflows in a scalable international setup.
The company was looking for a solution that integrates into existing environments and provides structured document data for downstream workflows.
High levels of automation are only possible, when documents can be processed in a structured, assignable and system-ready way.
Challenge
Processing international invoices involves a high degree of variation and complex data structures. Different layouts, country-specific requirements and large document volumes further complicate stable processing.
In addition to standard invoice information, specific content such as vehicle identification numbers (VINs) and license plate numbers also needed to be identified reliably and matched with existing master and transactional data.
At the same time, data security, integration capability and controlled operation within existing IT environments played a central role.
“Blumatix impressed us not only with its technical expertise, but also with its deep understanding of our processes and requirements. The solution was integrated seamlessly into our existing system environment. This allowed us to make international invoice processing workflows significantly more efficient and reduce manual effort.”
Herbert Wenger | Project Management Automotive Smart Finance, Porsche Informatik
Solution and Result
bluDELTA was integrated into the existing invoice processing application and handles the structured analysis of incoming documents. Relevant information is automatically identified, extracted and provided for downstream workflows.
In addition, bluDELTA supports the automated identification and assignment of business cases. This reduced manual verification and processing effort while significantly shortening processing times.
The solution was rolled out internationally across Germany, Austria and Poland and integrated into the existing system environment as an on-premises deployment. This ensures that sensitive document and company data remains within the existing infrastructure.
Speed
Processing times for incoming invoices were reduced significantly.
Scalability
The solution supports international document workflows across multiple countries.
Assignment
Business cases can be identified and processed automatically.
Integration
bluDELTA was integrated seamlessly into existing applications.
Safety
Document data is provided in a structured format for downstream processes.
Automating Document Workflows
bluDELTA helps companies further develop international document workflows in a structured, transparent and system-ready way — integrated into existing ERP, finance and specialist systems.
